Google Workspace Integration (Data Mapping)

Introduction

Achieve seamless integration between TrustWorks and Google Workspace, providing your privacy team with access to a comprehensive list of applications used within your organisation. This integration allows TrustWorks to connect to the Google Admin API and retrieve vital information about access tokens issued by users. These tokens are generated each time a user signs up for a third-party service using Google Authentication. By integrating with Google Workspace, TrustWorks enables you to maintain an up-to-date Data Map, offering valuable insights into your organisation's data landscape.

Prerequisites

Before you begin the integration process, ensure that you have the following:

  • A Google Workspace account with administrative privileges.
  • A TrustWorks account with administrative privileges.

Understanding Google Workspace Roles and Permissions

When integrating Google Workspace with TrustWorks, it’s essential to have the appropriate roles and permissions in your Google Workspace account. The permissions required are based on the user's level of permission:

  • Super Admin permission: Retrieve tokens of all users.
  • Any admin permission: Retrieve tokens of all users except Super Admins.
  • Normal or custom permission: Retrieve tokens of all users except Super Admins and Admins.

Configuring Google Workspace Integration

Configuring the Google Integration in TrustWorks is a straightforward process:

  1. Go to Global Settings and select Integrations.

  1. Initiate a New Integration and opt for Google Workspace.
  2. Choose Authentication Method (OAuth 2.0) and click on Connect with Google Workspace.

  1. Grant TrustWorks permission to connect to Google Workspace.

👉 Permissions required by TrustWorks in order to support Data Mapping:

  • /auth/admin.directory.user.security: Used to list tokens from Google.
  • /auth/admin.directory.user.readonly: Used to list all users in the organization in order to list their tokens.
  1. Save your Integration Settings.

6. Verify the Visibility of Google Workspace Applications/Tokens in the Data Mapping > Staging Area.

Benefits of Google Workspace Integration

  1. Comprehensive Application List: Gain a detailed and updated inventory of applications used across your organisation, enhancing your understanding of your data ecosystem.
  2. Access Token Insights: Retrieve vital information about access tokens issued by users, enabling effective tracking of data access permissions and usage within your organisation.
  3. Streamlined Data Mapping: Maintain an up-to-date Data Map effortlessly. TrustWorks continuously monitors Google Workspace applications and tokens, ensuring your Data Map accurately reflects your organisation's data sources.
  4. Enhanced Data Security: TrustWorks utilises read-only access to Google Workspace, protecting your sensitive data from unauthorised changes. This approach prioritises data privacy and minimises potential risks.
  5. Efficient Compliance Management: Streamline compliance efforts with the integrated Data Mapping feature. Easily identify data repositories and their purposes, supporting compliance with privacy regulations.

TrustWorks and Google Workspace integration offers a powerful solution for privacy teams seeking efficient data mapping and compliance management. Experience the benefits of real-time Data Map updates and comprehensive application insights to make informed data-driven decisions. Get started with the integration today and enhance your organisation's data privacy and security.

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