Data Mapping with TrustWorks

Data Mapping is a fundamental process for organisations to understand, organise, and track their data throughout its lifecycle. TrustWorks' Data Mapping feature empowers businesses to create a comprehensive and structured map of their data sources, enabling them to manage personal data more effectively, comply with privacy regulations, and demonstrate accountability.

Key Benefits of Data Mapping in TrustWorks

  1. Comprehensive Data Visibility: TrustWorks' Data Mapping provides a centralised and holistic view of all data sources across the organisation, including data flows, repositories, and categories of personal data.
  2. Privacy Compliance: With a clear understanding of data processing activities and data flows, organisations can easily identify potential privacy risks and ensure compliance with data protection regulations, such as the GDPR.
  3. Efficient Data Governance: Data Mapping enables businesses to establish consistent data governance practices, facilitating data access, control, and retention management.
  4. Automated Data Discovery: By integrating with Single Sign-On (SSO), IT Service Management (ITSM), and site scan integrations, TrustWorks automates the data discovery process, reducing manual effort and improving accuracy.
  5. Real-time Data Map Updates: TrustWorks' Live Data Map keeps track of changes to data sources in real-time, ensuring that the Data Map remains current and reflects the latest data landscape.
  6. Smart Action Suggestions: TrustWorks enhances workflows with intelligent suggestions based on the Data Map, helping businesses build responsive and comprehensive privacy workflows.

How to turn on Data Map Discovery with TrustWorks

Keeping your data inventory up-to-date is crucial for effective data management and compliance with privacy regulations. With TrustWorks' Data Repo Discovery plugins, you can automatically detect new data repositories within your organisation, ensuring that your Data Map remains comprehensive and accurate over time.

Plugins for automated Data Repository discovery

TrustWorks' Repository Discovery plugins are designed to make it easy for you to continuously monitor and identify new data systems as they appear in your organisation. By connecting these plugins, you can initiate automated scanning for data systems, simplifying the process of maintaining an up-to-date Data Map. Here are some examples of where TrustWorks can scan for new data systems:

  • Single-Sign-On Provider (e.g., Okta): TrustWorks can detect data systems that your team can sign in to through your single-sign-on provider. This includes applications and platforms accessible through Okta authentication, through Google, Microsoft Azure.
  • Customer Data Platform (e.g., Segment): If your organisation uses a customer data platform like Segment to manage customer data, TrustWorks can detect source and destination connections.
  • Codebase: TrustWorks can scan your organisation's codebase to detect categories of data being processed. This is particularly helpful for identifying data flows within your software applications.
  • Web Surface Scanning: Discover what sensitive data you are collecting and where it flows. Identify and trace sensitive data flows to third parties. Setup automated scanning of sensitive data flows. Monitor unintentional data leaks.

Setting up plugin integration

Setting up the Data Repo Discovery plugins is a straightforward process. Here's how to set up an example plugin like Okta:

  1. Access Integrations: In your TrustWorks account, navigate to the Settings and then click on Integrations.
  2. Add New Integration: Click the "New Integration" button to begin setting up a new plugin.
  3. Search for the Plugin: Look for the specific service you wish to use as a plugin. For instance, if you want to integrate Okta, search for "Okta" within the plugins.
  4. Connect the Plugin: Click on the relevant plugin card, which will open the connection screen.
  5. Complete the Connection: Follow the instructions provided on the connection screen. For example, if you are setting up Okta, you may need to log in to your Okta account with Administrator privileges.
  6. Obtain Domain Name and API Key: Depending on the plugin, you may need to provide certain details like your domain name or API key. TrustWorks will guide you through this process.
  7. Configure Privilege Levels: For security purposes, it's recommended to define the strictest possible privilege level for API operations. This ensures that TrustWorks can only access the necessary data for repository discovery.
  8. Start Scanning: Once the integration is complete, TrustWorks will begin automated scanning for data systems associated with the connected plugin.

More on Okta integration


For more integration guides, please refer to the following articles:

Conclusion

Data Mapping is an indispensable process for modern organizations dealing with personal data. TrustWorks' automated Data Mapping solution simplifies the process, providing a real-time, accurate, and efficient Data Inventory. By enabling Data Map Discovery and leveraging smart action suggestions, you can ensure compliance and streamline your privacy workflows. Make your Data Map work for you, enabling informed decision-making and strengthening data protection practices. Get started with TrustWorks' Data Mapping today and experience worry-free data management.

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